Everything Keystone IQ does
Independent investors spend most of their time entering data, second-guessing how properties are performing, and missing opportunities to act. Keystone IQ replaces that with one live dashboard, automatic data entry, and an AI that surfaces anomalies, rent gaps, and renewal opportunities.
Stop typing
Drop in PDFs, photos, bank feeds, or your Airbnb CSV. Keystone IQ extracts vendors, amounts, dates, properties, and reservations — and writes the ledger entries automatically.
Drop in any vendor invoice or receipt. AI pulls vendor, amount, date, and category, and routes it to the right property in seconds.
Snap a paper receipt with your phone. Same extractor handles photos — no scanner, no OCR setup.
Connect your bank once. Transactions stream in automatically and get AI-classified to the right property and category. Pro plan.
Upload a monthly mortgage statement. AI splits the payment into Interest and Principal, matches the property by address, and writes both entries.
For PM-managed properties, upload the monthly Owner Packet PDF. AI extracts every transaction in the statement table at once.
Upload an Airbnb earnings CSV. Each stay becomes a reservation row with gross, cleaning fee, platform fee, and host payout — and the ledger entries are written automatically per booking. Direct bookings can be entered manually.
For monthly insurance premiums, HOA dues, and utility bills, create a recurring entry once and let the system spread it across the year.
Enter the annual property tax bill once. The system spreads it across 12 months on the last day of each month, with no penny drift.
The same invoice uploaded twice never books twice. We dedupe by source filename and by vendor + amount + date.
Every extracted row lands in a Review queue tagged with its source document. Spot-check, edit, or remove any entry before the numbers flow downstream into your NOI or year-end report.
Always know where you stand
Every number an investor tracks — Revenue, Expenses, Net Operating Income (NOI), Cap Rate, Operating Expense Ratio, Debt Service Coverage Ratio, Net Worth, and Loan-to-Value for the long-terms. Average Daily Rate (ADR), Revenue Per Available Night (RevPAR), Occupancy, and Average Length of Stay for the short-terms. All in one screen, refreshed on every page load.
Net Operating Income, Cap Rate, Operating Expense Ratio, Debt Service Coverage Ratio, Net Worth, Loan-to-Value, Occupancy — computed from your real ledger, refreshed every page load.
Deterministic projection from active leases, exact mortgage payments, and a median historical baseline. Same inputs always produce the same forecast.
Drill into any property to see its individual revenue, expenses, NOI, occupancy, and amortization schedule.
For any property tagged short-term, the dashboard surfaces ADR (Average Daily Rate), RevPAR (Revenue Per Available Night), Occupancy %, and ALOS (Average Length of Stay). Personal-use nights are subtracted from the Occupancy denominator automatically.
Personal-use days on your short-term properties are tracked in-app. You get a heads-up as you approach the IRS personal-use limit so you can plan with your CPA before booking more personal stays. Always confirm tax treatment with a qualified tax professional.1
See every active lease, every renewal date, and a Gantt-style timeline of vacancy across the portfolio.
Daily-recomputed equity per property. Mortgage balances come from the actual amortization schedule, not a static estimate.
Monthly cashflow, vendor spend, and category concentration — all with property and date filters. Full annual income statements ship with the Pro year-end report.
Drag sections to reorder. Hide what you don’t use. Your dashboard reflects how you actually run the business.
One click generates a complete annual financial report — income statement, expense breakdown, and per-property summary — ready to share with your accountant. Pro plan.
Make better decisions
A 0–100 Health Score per property, plus AI Insights that surface vendor anomalies, below-market rents, and upcoming lease renewals.
Every property gets a 0–100 grade across operating efficiency, debt coverage, lease stability, market rent gap, and maintenance. Pro plan.
Plain-English flags: "Rent is 12% below market", "This vendor charged 3.2× their normal rate", "Lease ends in 47 days — consider a renewal." Pro plan.
On-demand scan of vendor charges. Flags any payment that’s a major outlier vs. the property’s historical average for that vendor. Pro plan.
Compares each unit’s current rent to local market data and flags units that are leaving money on the table at renewal. Pro plan.
Short-term rentals can land on different IRS tax forms depending on how they're operated. From your average length of stay and the level of guest services you indicate, we surface a starting-point view to discuss with your accountant. Always confirm the final tax treatment with a qualified tax professional.1
Built-in categories for spend specific to short-term properties: Linens, Guest Amenities, Dynamic Pricing Software, Channel Manager, Pool/Spa, Occupancy Tax Liability. Available in the Add Entry dropdown and matched by the AI bank-transaction classifier. On all plans.
Open the chat panel and ask anything — "Which property had the highest expenses last quarter?" "What’s my YTD NOI on the duplex?" On all plans, within your daily AI quota.
A written commentary on your year — what drove income, where expenses ran hot, which properties outperformed. Pro plan.
Set per-property, per-category annual budgets. Get alerted on the dashboard when actuals drift outside tolerance. Pro plan.
Leases expiring in the next 60 days are surfaced on the dashboard with a flagged renewal status. On all plans.
Estimates how much you should be setting aside for major repairs based on your property’s age and value. Pro plan.
A monthly summary of NOI, occupancy, anomalies, and upcoming renewals — delivered to your inbox. Pro plan.
Investment metrics & AI Insights. The Health Score, AI Insights, cashflow forecast, Cap Rate, NOI, DSCR, OER, and CapEx Reserve figures are computed from the data you provide. Consult a qualified advisor before acting on any figure.
For informational purposes only. Not investment, tax, or financial advice.
Your data stays yours
AES-256 at rest, TLS 1.3 in transit, never sold or trained on. Read the full Trust page for details.
Plans start at $4.99/month. No credit card needed to try the demo.
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